AI automations built for UK estate agents.
Stop losing leads to slow follow-up. We automate your lead pipeline, viewing scheduling, and client communications so your team focuses on closing, not chasing.
Free · No pitch · 15 minutes
Used by UK estate agencies doing £250K–£2M+ in revenue.
The problems we solve
Every estate agent has the same three pain points.
Leads go cold while you are on a viewing.
Rightmove and Zoopla enquiries arrive at the worst possible moment. Every minute without a response reduces your chance of converting that lead. Your competitors are responding faster.
Your CRM is incomplete because no one has time to update it.
Manual data entry at the end of a busy day gets skipped. Incomplete records mean broken follow-ups, missed valuations, and lost repeat business from clients who felt forgotten.
Vendor and landlord reporting eats hours every week.
Preparing update emails, compiling viewing feedback, chasing solicitors. All manual, all time-consuming, all completely automatable with the right system.
What we build
Four systems estate agents deploy most.
Automated lead response pipeline
Every enquiry from Rightmove, Zoopla, your website, and WhatsApp is captured, logged in your CRM, and responded to within 60 seconds, automatically, in your voice, with property-specific information. Hot leads are routed to the right agent with full context already populated.
Viewing scheduling automation
Available slots are offered automatically based on real diary availability. Confirmation, reminders, and post-viewing feedback requests are all sent without any manual input. Your team gets the appointment. The system handles the coordination.
Vendor and landlord update sequences
Weekly or fortnightly property updates are drafted and sent automatically, populated from your activity data. Viewing feedback, offer summaries, and market context are all compiled and delivered without your team writing a single email.
Re-engagement campaigns
Leads that went quiet are automatically identified and reached back out to with relevant new listings or market updates. Dormant enquiries from 3, 6, or 12 months ago become active pipeline again, without any manual effort.
See this in action → How we automated content production for Prime Property Auctions
A typical estate agent lead pipeline, automated
From first enquiry to closed deal, every step handled.
Automated lead pipeline: estate agents
Enquiry received
Rightmove / Zoopla / website / WhatsApp
CRM record created
Contact details, property interest, source logged
Personalised reply sent
Within 60 seconds: property details, next steps
Viewing slot offered
Based on real diary availability
Reminders sent automatically
To buyer and vendor, no manual chasing
Post-viewing feedback requested
Automatically triggered after the appointment
Re-engagement if no conversion
Relevant listings sent automatically over time
What changes when the pipeline runs itself.
Average lead response after automation
Before: whenever someone had a moment. After: always, automatically, every enquiry.
Time reclaimed per team member
That is two full working days back. Per person. Every week.
Follow-up sequences skipped
Every lead, every viewing, every re-engagement runs on schedule, without manual input.
Common questions from estate agents
Does this work with Rightmove and Zoopla?
Yes. We connect directly to the lead notification feeds both portals provide, as well as your website enquiry forms and WhatsApp Business account. We work with your existing setup. No portal changes required.
Do I need to change my CRM?
No. We integrate with the CRM you already use, whether that is Reapit, Alto, Street, Salesforce, or a custom spreadsheet setup. The automation slots into your existing workflow, not the other way around.
What if a lead needs a human response?
The automation handles routine enquiries. For anything that needs a nuanced human reply, it routes the lead to the right agent with full context already populated, so they can respond immediately with everything they need.
How long does it take to set up?
Most estate agent automation systems are live within 14 days. We handle the full build, testing, and integration. Your team gets a handover session and documentation before go-live. You are not left to figure it out alone.
What does it cost?
Each system is custom built per client depending on their current setup and what they want implemented. After the free AI Assessment, depending on what is recommended, a fixed price for the entire setup will be provided.
Ready to stop losing leads to slow follow-up?
Book a free 15-minute Automation Assessment. We will map the exact workflows costing your agency the most time and tell you precisely what we would build.
Free · No pitch · 15 minutes · You'll meet Dylan, not a sales rep